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Zoom transcription.Speaker-labeled, any language.

Drop a Zoom call recording. Get a speaker-labeled transcript with timestamps in 99 languages — no Zoom paid plan, no dashboard lock-in.

Drop a file, or pick one

MP3 · WAV · M4A · MP4 · MOV · MKV · OGG · OPUS · FLAC · WEBM — up to 100 MB anonymously

Paste a link, we’ll fetch the audio

YouTube · TikTok · Vimeo · Twitter · SoundCloud · Spotify · 50+ more

Record straight from your browser

Sign up takes 30 seconds — recording opens right after, in the dashboard.

No card required~90s per 60-min fileSRT · VTT · DOCX · TXTFiles auto-deleted in 24h

↓ Watch what comes out

Cloud recording in. Clean transcript out.

Zoom records each participant on a separate channel when that setting is on — we use it to split speakers without guessing. Mono cloud recording? Acoustic diarization handles the fallback.

Zoom cloud recordingREC 3 speakers · 47:08
auto-detected en-US16 kHz stereo · 128 kbps
~90s
Transcript · streaming96% accuracy
S1

Quick check — Marcus, did the vendor SOW come back signed?

S2

It did, came in Tuesday. I'll forward after this call.

S1

Perfect. And the Q3 forecast review — still Thursday?

S2

Thursday at 2. Deck went out this morning.

96% on stereo cloudSRT · DOCX · TXT · JSON

↓ This is the dashboard

This is what loads when the job finishes.

Same layout as the real dashboard — Summary, full Transcript, Speakers tab, Exports. Key points and action items extracted automatically. Auto-tags on every job.

Try it on your own file — it's free

Three real options · honest comparison

Zoom built-in. Otter or Fireflies. Or us.

Zoom ships its own transcript on paid tiers. Otter and Fireflies live in your calendar as a bot. We work with the file you already have, or send a bot when you want it live.

Option 01

Zoom built-in

Auto-transcript inside the Zoom app. Locked to paid Zoom plans.

RequiresZoom Pro+ ($15/host/mo)
Speaker diarizationNo (on mono)
Languages1 per call, EN-leaning
ExportVTT only, in dashboard
AI summaryZoom AI Companion (paid)
Cost$15+/host/mo
Best forTeams already on Zoom Pro who only need a rough text dump of one-language meetings.
Option 02

Transcription.Solutions

Drop the recording. Or send a bot. Works with any Zoom plan — including free.

RequiresNothing on Zoom side
Speaker diarizationStereo channel split
Languages99, auto-detected
ExportSRT · VTT · DOCX · TXT · JSON
AI summaryFree on every plan
Cost · per min$0.03
Best forAnyone who records on free Zoom, runs multilingual meetings, or wants the transcript outside Zoom's dashboard.
Option 03

Otter / Fireflies

A bot sits in your calendar. Pretty UI, English-first, hard cap on file size.

RequiresCalendar OAuth + paid
Speaker diarizationAcoustic, EN-tuned
LanguagesNon-EN drops accuracy
Export2 GB cap (Fireflies)
AI summaryBehind paid tier
Cost$17–19/user/mo
Best forEnglish-only sales teams that want a calendar-native bot and never record outside Zoom.

Pricing and feature flags accurate as of May 2026. Zoom AI Companion availability depends on regional rollout.

Specific to Zoom

Three things that bite people on generic transcription tools.

Flip the right settings before you record and the transcript comes back cleaner.

What goes wrong

  1. 1Mono cloud recording. Zoom mixes everyone into one channel by default. Acoustic diarization then merges similar voices into one speaker.
  2. 2Two-letter company names (PSI, DKMS, Klue) get spelled phonetically. Generic AI doesn't know they're proper nouns.
  3. 3Chat messages with links, IDs, action items live separately from the audio and get lost.

What to flip here

  1. 1Turn on Record a separate audio file for each participant in Zoom before the meeting. We detect per-channel files and skip diarization entirely.
  2. 2Paste team vocabulary into Custom vocabulary on the job form. We pass it to the recognizer as a hint, not a hard match.
  3. 3Send the bot to the live meeting (not the recording). Chat messages merge into the transcript in chronological order.

Recommended job settings for Zoom

Drop a Zoom file and these flip on by default. Override per-job from the form.

Diarization
Per-channel if available
Speaker model
Conversational · 2-8 speakers
Language
Auto-detect · multi-lingual on
Filler words
Removed by default
Summary
Action items + decisions
Export
DOCX · SRT · timestamped TXT

Accuracy · real-world numbers

96%+ on cloud recordings. Holds up on phone dial-in too.

The ceiling is set by what Zoom captured. Stereo per-channel cloud recording is the best case; phone dial-in participants degrade fastest. Numbers below are from actual customer Zoom files in production, not synthetic benchmarks.

96%+
Per-channel cloud recording

Zoom's 'separate audio file per participant' setting on. Each speaker isolated, diarization skipped — text-only error.

94%
Stereo cloud, ≤3 speakers

Default cloud recording, 128 kbps. Stereo channel split distinguishes voices reliably. Most Zoom calls land here.

90%
Mono cloud, 4-6 speakers

Acoustic diarization, similar voices may merge. Plan a 2-min rename pass on the speaker chips.

87%
Phone dial-in participant

8 kHz narrow-band audio. Words usable, occasional misses on numbers and proper nouns. Worst case in our data.

Common questions

8 things people ask about Zoom transcription.

01Can you pull from a Zoom cloud recording URL directly?+
No. Zoom cloud URLs need a Zoom account login — we can't impersonate you. Download the MP4 first (zoom.us → Recordings → Download), then drop the file here. Takes 30 seconds.
02Does the bot need calendar OAuth like Otter?+
No. You drop the bot URL into the Zoom invite manually, or send the bot to a meeting URL from our dashboard. We don't read your calendar.
03What's the accuracy on a free Zoom 40-minute recording?+
Same as paid — 94-96% on clear English. Free Zoom encodes at the same bitrate; the only difference is the 40-minute cap. We don't see 'free vs paid' Zoom in our accuracy data.
04Can I merge chat messages into the transcript?+
Yes, but only via the bot path. When the bot joins a live meeting, chat messages are captured and merged in chronological order. From an uploaded recording, chat is separate.
05Do you support Zoom Phone recordings?+
Yes. Zoom Phone exports MP4 or M4A — same upload path. Accuracy is lower (8 kHz narrow-band telephony codec) — expect 85-89%. Check local two-party consent law before recording calls.
06Does the bot announce itself in chat?+
Yes — required by law in 13 US states. When the bot joins, it posts a disclosure message in chat with an opt-out instruction. Participants who reply 'opt-out' are excluded from the transcript.
07How long is the recording stored on your servers?+
24 hours. After that, the source file is permanently deleted. The transcript and summary stay in your dashboard until you delete them.
08Is there a BAA for HIPAA?+
On the Business plan, yes. Email privacy@transcription.solutions and we'll send the standard BAA within one business day.

Drop your Zoom recording. See what comes out.

30 free minutes every month. No card. Speaker labels, 99 languages, all exports included.

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